Voting information

Voting rights

If you have a personal savings account, mortgage or hold Permanent Interest Bearing Shares with us, it means you’re a Member of the Society, as long as you keep a minimum balance of £1.

However, to be able to vote you need to maintain a minimum balance of £100, be the first named account holder and meet the voting conditions below.

If you operate an account on someone else’s behalf, for example, as an attorney or personal representative, you are not the member – membership stays with the customer named on the account.

Full details about membership and voting are available in the Rules of the Society, but if you have any questions please contact us.

Voting conditions for AGM 2021

1. The voting date referred to in condition 2 below is:

  • 20 April 2021 if you are voting online or by post using the voting form in your AGM pack; or
  • 26 April 2021 if you vote at the AGM.

2. You are entitled to vote if you’ll be 18 or over on 26 April 2021. For a joint account, only one person can be eligible to vote and you’ll need to be named first on the account in our records. You also need to either:

  • have had at least £100 in your savings account(s) (including Permanent Interest Bearing Shares (PIBS)) on 31 December 2020 and have a savings account with us from that date until the voting date; or
  • have owed the Society at least £100 on your mortgage(s) on both 31 December 2020 and the voting date.

3. No matter how many savings or mortgage accounts you have, in any capacity, you are only entitled to one vote on each resolution.

How to vote

Voting closes at 5pm on Tuesday 20 April 2021.

If you're not able to vote online, you can still submit a paper voting form via the post. Your form needs to arrive by 5pm on Tuesday 20 April 2021.

Due to the Covid-19 situation, there won't be any ballot boxes in our branches.

Whilst a body corporate would ordinarily be able to authorise a person to act as its Corporate Representative, in accordance with the Society’s Rules, who can vote on behalf of the body corporate by attending the AGM, unfortunately as the meeting is closed to members of the public this year any Corporate Representative that is appointed will not be permitted to attend. However, a body corporate may use the voting form (or vote online) to appoint the Chair of the meeting as its representative to vote as it instructs. The voting form must be signed by a duly authorised officer of the body corporate.

The holder of a Power of Attorney can (if the Power of Attorney has been registered with the Society, and the power allows) appoint a representative to vote on the member’s behalf by completing the voting form (or voting online).

Alternatively, a member who has given a Power of Attorney can vote, or appoint a representative to vote, instead of their attorney. Due to Covid-19, for the 2021 AGM, if someone other than the Chair of the meeting is appointed as a representative they won't be permitted to attend, and the member will be treated as having appointed the Chair as their representative, to ensure that their vote is counted.

This year’s AGM will be different from usual due to Covid-19. It will only be open to a small number of colleague members in the office that day, who will observe social distancing and other government guidance. However, we’ll be streaming the event live and you’ll be able to join us virtually and ask questions. Under our Rules, it’s not possible to vote whilst watching the AGM online. All the information you need can be found here.

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